NDIS provider software

Every shift, worker and client in one clear view.

EasyShift is practical NDIS rostering software for Australian care providers. Bring scheduling, shift tracking, service notes, timesheets, invoices, notices and reports into one workspace.

Works on mobile and desktopDesigned for Australian care providers

Good day, Manager

Your operational overview for today

12Shifts

3In progress

10Workers

1Needs attention

QUICK ACTIONS

Create ShiftAdd one rostered Shift

Schedule BoardPlan on a timeline

Manage JobsReview scheduled work

Send NoticeNotify selected workers

Today's Jobs

Friday 14 August

Scheduled shift9:00 AM – 11:30 AMClient home visit

Actual shift9:02 AMShift in progress

Finish Shift

One connected workspace

Built around the way care teams actually work

Managers plan and monitor work from a computer. Support Workers get a focused mobile experience for their roster, shift actions and documentation.

Live roster and shifts

See Today, Roster and scheduled work with clear Open, In progress and Completed status.

Start and Finish

Workers record real shift times from their phone, with optional GPS information for operational review.

Timesheets and reports

Prepare payable hours, review changes, manage incident reports and capture handover notes.

People, leave and communication

Manage workers and clients, review Leave requests, send notices and check whether important information was acknowledged.

Your company, clearly branded

Give your team a company-specific login link with your own name, logo and brand colour, while EasyShift keeps the platform secure behind the scenes.

Shift completion signatures

After Finish Shift, collect a Support Worker signature and an optional Client or representative signature. Record a clear reason whenever a Client signature is unavailable.

For Australian NDIS providers

Care workforce software built for daily operations

EasyShift helps providers organise work across office and mobile teams. It is designed to support clear records and practical administration; each provider remains responsible for its own NDIS obligations, documentation and billing decisions.

One place for the operational work

Replace scattered spreadsheets, text messages and paper checklists with a connected view of Client visits and Group Home operations.

Roster Support Workers and Clients
Register Group Homes, offices and service Sites
Plan Client Visits or Site / Group Home Shifts on one schedule board
Record Start and Finish times, completion signatures, Service Notes, incidents and handovers
Review Leave requests, staff feedback and notices

From roster to timesheet and invoice

EasyShift connects operational information so managers can review payable hours and prepare invoices with less re-entry.

Review Timesheets and staff changes
Maintain NDIS line items and Client plan details
Prepare invoice worklists and PDF invoices
Track claim status from No to In Progress, Paid or Rejected

Real EasyShift workflow

Plan on desktop. Work from mobile.

These previews follow the current EasyShift interface, including its actual navigation, status colours, scheduling grid and shift cards.

Care Schedule Board

15-minute staff allocation timeline

Support Worker

08:00

09:00

10:00

11:00

12:00

13:00

Rachel Young

Grace Hill09:00–10:30

Michael Kim

Susan Park10:30–12:30

Sarah Lee

Robert Choi12:00–13:30

OpenIn progressCompletedCancelledLate cancel

Support Worker mobile view

Clear actions during a Shift

Today's Jobs

Friday 14 August 2026

Grace Hill09:00 AM – 11:30 AMNorth Ryde, NSW

In Progress

Client detailsCall clientGet directions

Details

Finish Shift

Staff communication

Turn frontline feedback into clear follow-up.

Support Workers can send feedback from EasyShift, while Managers can search Service Notes and Feedback together, record a response and keep follow-up connected to the right staff member and Client.

Simple worker submissionStaff choose a category, subject and clear description from their phone.

Focused manager reviewFilter by date, Client or Staff instead of searching through messages and email.

Visible responsesManagers record follow-up, and Service Note responses remain visible in the Shift history.

From Date
01/08/2026

To Date
14/08/2026

Client Name
Grace Hill

Staff Name
All Staff

Rachel Young · Service Note14/08/2026 11:42

Grace participated well in the community access activity. Follow-up is requested for next week's appointment time.

Manager responseAppointment time confirmed. The updated Shift is now visible in the roster.

Michael Kim · Staff Feedback13/08/2026 16:10

Suggestion: add the building access instructions to the Client information.

Manager responseThank you. Access instructions have been added for the team.

Invoices & claims

Turn completed Shifts into clear Client Invoices.

Use roster information, NDIS Line Items and Client plan details to prepare an Invoice, review every amount and track the claim through to payment.

Select completed ShiftsFilter by period, Client, Invoice number and Claim status.

Review before finalisingCheck the Plan Manager email, service date, quantity, rate, travel and parking items.

Download and trackDownload a professional PDF, export worklists to Excel and monitor No, In Progress, Paid or Rejected claims.

Period Start
01/08/2026

Period End
14/08/2026

Client Name
All Clients

Claim status
All

DATECLIENT / WORKERLINE ITEMAMOUNTCLAIM

12/08/2026Grace Hill
Rachel Young04_104_0125_6_1$183.95In Progress

13/08/2026Susan Park
Michael Kim01_011_0107_1_1$220.74Paid

14/08/2026Robert Choi
Sarah Lee04_590_0125_6_1$48.00In Progress

Step-by-step guide

How to create a roster

Set up your people first, then create a clear Client Visit Shift that your Support Worker can see on their phone.

Register the people

In Management, add the Client and Support Worker. Confirm the Client address, contact details and NDIS plan details.

Create the Shift

Select Create Shift, choose Client Visit, then select the Client, Support Worker, Line Item, start and end time, repeat type and Job information.

Review the roster

Check Management > Shift Register or the Care Schedule Board. The worker sees the Shift in Today, Roster and Week.

For repeating services, choose Weekly, Fortnightly or Monthly. EasyShift checks overlapping Worker Shifts before saving.

Client Visit Invoices

From completed Shift to Paid claim

This guide applies to Client Visit Invoices. Group Home billing is managed separately inside EasyShift.

Find eligible Client Visit ShiftsOpen Manage Invoices. Select the period and Client, then choose completed Shifts for one Client.

Create and review the InvoiceSelect Create Invoice. Check Bill To email, Invoice date, Due date, service date, Line Item, quantity, rate, transport and parking before saving.

Send or downloadFinalise the Invoice, then confirm the Plan Manager email before sending when email is enabled, or download the PDF for manual sending.

Track paymentThe claim moves from No to In Progress when sent or downloaded. Use Mark Paid only after payment is received; use Rejected if the claim is declined.

Public availability

EasyShift is available for anyone to use.

EasyShift is currently provided as publicly available software for organisations that want to use it. There is no charge and no current plan to commercialise the platform. If that position changes in the future, we will communicate it clearly before any change takes effect.

Create your workspace

EasyShift FAQ

Questions care providers ask before they start

Explore the live Demo to see the workflow with fictional data before registering your own organisation.

Is EasyShift only for NDIS providers?

EasyShift is designed around Australian disability and care-provider workflows. Care teams can use it to manage workers, clients, shifts, records, timesheets and invoices.

Can Support Workers use their phone?

Yes. Support Workers can view their roster, open Shift details, record Start and Finish actions, and write Service Notes from a mobile browser or the installed EasyShift app.

Who can use EasyShift?

EasyShift is currently available for anyone who wants to use the software. It is not being offered as a commercial subscription service, and there is no current commercialisation plan.

Can I see EasyShift before registering?

Yes. The Live Demo provides a fictional organisation, clients, workers and Shift data so you can explore the manager and Support Worker experience.

Make every shift easier to manage.

Create an EasyShift workspace, sign in to your organisation or explore the complete fictional Demo. EasyShift is currently available for anyone to use.

Create workspace Try Live Demo